5 Reasons To Use DMS For Property Management

For decades, the property management industry has been dominated by some of the key selling points used by real estate agents and marketers to increase their properties' value, attractiveness, and market value.

Factors such as square footage, interior updates, and key locations have always been the seller's and buyers' top concerns. But in modern times, there is a new factor that greatly influences the decision-making process of potential buyers and well-known companies to re-evaluate how they present themselves to many of their customers.

Although the environmental impact has been a part of the public discourse for decades, it has become a decisive factor for many homebuyers in recent years to find sustainable housing and property and have the least impact because they will be able to live freely.

Putting a burden on your conscience and knowing that you are playing your part in protecting and maintaining the environment. As a result, property managers are customizing their knowledge to emphasize the green features of sustainable housing. But is updating marketing enough?

Here are five reasons your property management needs cloud based document storage to broaden its horizon:

Green Property Initiative:

Sustainable living advocates are passionate about the future of the environment. As a result, most of them not only commit to living an environmentally friendly life, but they also insist that the companies they do business with honor that commitment, at least on some level.

One of the important ways is to promise paperless. Without a powerful and advanced document management system like Docupile, a major migration would be nearly impossible. Paperless shows our eco-friendly customers that they take respect for the environment seriously.

Paying Bills Becomes Easier:

Even if you have locations spread across the country, you can make the process of money transactions more efficient for your teams by incorporating ways to capture and route these receipts, depending on what you pay for. Pay, review payment methods, submit necessary approvals, and make payments. Instead of relying just on paper files, your staff may benefit from mapping electronic copies of invoices to the relevant purchase order site or head office. Your team members can then record proof of payment while maintaining data security.

Keep Accounting And Leasing Systems Connected:

Just double-click on the last name of the tenant and retrieve all the relevant lease history documents for that person. Use the same action to report how much rent they have paid or have been damaged.

A DMS also helps you view relevant correspondence about these collection efforts without receiving a physical file. Getting all this information at your fingertips will be very helpful and will make it easier for you to access this information by integrating it with your main systems.

Increase Organization Of Files:

Docupile's advanced document management system offers various features that can dramatically improve your real estate business's organizational level. Each scanned document is automatically created based on the detectable text.

Docupile does not scan images in documents, such as taking pictures. To recognize and detect each letter and word in the text, the days of rushing through the filing cabinet can be quickly replaced by typing a keyword or phrase for a few seconds.

Improved Share-ability And Security:

With Docupile’s document management software, secure document sharing has never been easier. You can determine exactly who can access each document or set of documents and who cannot. This also ensures that confidentiality is always maintained while exchanging documents on the go is simple and straightforward.

Docupile is a powerful, sophisticated and intuitive document management system designed to help you manage your business, save less money, get more customers and at the same time leave a positive environmental legacy.

To find out more about how Docupile can transform your property management business, write to us!