Document Management System for Automobile Spare Parts Manufacturer

 

A quality management system is a set of policies and procedures that monitors quality for a company. A quality management system ensures quality products or services are produced, which can garner the company a good share of the market by overcoming challenges from the competition. Docupile has an online quality management solution that can digitize the process to ensure compliance with regulatory requirements. The software also helps companies comply with product liability regulations and streamline document flow within their organization through electronic archiving systems.

Many businesses are switching to a software-based system of management and, as a result, can manage all documentation effectively—no more squandering of valuable time hunting through folders to locate a single document. A document management file (or a document repository) in the cloud can safeguard documents from being misplaced and made available to assigned users swiftly.

In the recent past, we helped a prominent automobile spare parts maker with a digital document management solution. In fact, the company's document control posed a significant issue, which resulted in regulatory non-compliance gaps as various users maintained unique documentation/templates. To tackle the problem.

The company contacted Docupile for a solution, and the customer was given the relevant module with features such as document version control and document tracking, which made it easy for everyone in the team or group assigned to the work to see all modifications to a document.

The client can save time and effort by allowing the assigned user access to the specific papers or rules from anywhere and increasing productivity. There's no need to go hunting all over for various drawers, which saves time and helps you get more done. The firm's customers were not just satisfied with the experience, but they also expressed interest in its ability to reduce paperwork and provide a centralized system that meets ISO requirements.

The mixture provided the client with the following advantages:

Benefits for Users of QMS/MR

·         The workflow management system for Auto Dealership helped with the ability to establish department-specific forwarding & approval authorities.

·         The system generated separate work assignments for each approval body automatically.

·         Users receive process adherence awareness as a result of the DCR module.

·         It also has a number of additional features that aid in the implementation process of document management systems.

·         Accumulating System and Privilege Management. Complete privilege management in assigning privileges. A basic user can only see the document. Department heads and QMS/MR users have the view and download access, while full privilege is given to QMS/MR users.

·         Gives enhanced access for all users; successful Implementation of a complete document management system.

Advantages for Individuals

·         Allows for easy document upload in a variety of file types (such as Word, Excel, PDF and Image formats) with simple access.

·         The document forwarding and approval process are automated using the system. In an effective manner, it shows the current status of the task.

·         Every document is stored on the server, and users can access it at any time, depending on their level of access.

·         We increased traceability results in higher use of comprehensive document management systems.