Why Now Is The Time To Move To The Cloud

 

Many businesses are still trying to decide if it is time to move their business to the cloud. Zonal OCR and document management software have made it easier than ever for accounting firms, law offices, doctors' offices, and other professionals to go paperless. But what should you do if your computer crashes? What happens when the virus shuts down your system?

These are valid concerns that many people have before migrating to the cloud. The good news is that there is an answer! Zonal OCR can be used in conjunction with document management software so that everything you need- including those crucial files- will always be backed up automatically on the cloud.

The benefits of cloud storage are many, but CPAs and other professionals will inevitably see changes as new technologies emerge. The cloud is changing accountants and accounting practices.

Document management software is a cloud technology that has the capability to be a central part of everyday business processes. The cloud has many merits besides its ability to store information. For tasks like filing, retrieving, seeking signatures, and maintaining compliance, this process can be done automatically.

Migrating to one's business is more than just a trend. The accessibility of the cloud through nearly any web-enabled device allows professionals to work. It makes it easy for companies to get new items without taking the time and expense of updating their existing ones, so they can focus on other priorities.  

It's only getting easier to move your business to the cloud.

Businesses considering a switch over to the cloud are able to take comfort in discovering that it is now much easier. New technology and a changing role inevitably come with some difficulty, but you can make the process of making the switch as portable as possible.

The best way to make the transition from on-premise file storage to cloud service is by preparing a files transfer plan. Transitions to paperless accounting aren't always easy, but automation tools can make the process a little less daunting.

Zonal OCR

For any document type, there's a template that the software recognizes and prompts it to extract all of the relevant data. New technologies like OCR can extract information found in physical documents and transcribe it into data formats that allow for easy reading. Zonal OCR designs document templates so that text can be read and recorded into a profile of metadata.

From there, these programs track exactly where the document has been routed in your system. It does this for you, so as long as you set it up, all you have to do is scan a document in order to file it. If you've created templates, uploading your documents to the cloud can be as easy as a few hours of scanning.

Help with Implementation

The move to a new platform can be stressful for even the most seasoned of professionals. Many companies find that migrating to Cloud based scanning services can be a rewarding change, even if it requires time and effort. Understand the implementation process is factor companies need to take into consideration before developing cloud software.

Docupile helps companies in turning their document management system into a complete solution. Ensure a smooth transition. New customers are given 30 days of group training and premade templates.

For those who need to get away from paper and towards digitization, Docupile offers a premium implementation plan called the HERO Program. The program is planned with a one-year roadmap that accounts for your specific needs. As more and more companies switch over to a paperless system, there is no time of day where businesses are unaffected. The program will guide them in setting up their system and provide ongoing support to ensure the solution is successful.